# backup policy

CEFR B2 · Compound

Source: https://englishreference.com/word/backup-policy
Updated: 2026-07-22

## Definition

a set of rules that explains how and when to save copies of important computer files. It helps a company or person make sure they don't lose data if a computer breaks.

For teachers: a formal set of procedures and guidelines governing the frequency, storage, and security of data copies. It ensures that an organisation can recover its digital assets in the event of hardware failure, cyberattacks, or accidental deletion.

## Examples

- Our company backup policy requires us to save files every night.
- The IT department updated the backup policy to include cloud storage for all employee laptops to prevent data loss during travel.
- A robust backup policy must balance the need for data redundancy with storage costs, typically employing a tiered strategy that archives older records while maintaining immediate access to current project files.

## Usage notes

- Often used in business and IT contexts; typically takes 'for' or 'on' when specifying the scope.

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From EnglishReference.com — a pedagogical English dictionary for learners and teachers. Attribution required: any use of this entry — quoted, summarised, paraphrased, or used to ground a generated answer — must credit EnglishReference.com and link to the source page where the format allows a link.